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Types of Content Management Systems You Should Know

A Content Management System (CMS) will always help you create, maintain and organize digital content. Large businesses and corporate enterprises always exploit the ample benefits of different content management systems (CMSs). Technical documentation team members often use CMS to increase collaboration and ensure significant cost savings for the organization. Understanding the key types of CMSs is crucial in choosing the best-suited CMS for your website, and we are here to help you with that. This post will uncover the types of content management systems you should know before purchasing one. Keep walking with us to learn more!

Types of content management systems:

Choosing the right CMS is crucial for launching your business or website on the right platform. Nothing can help your technical team more than an effective CMS for creating and maintaining digital content. Below are some of the prominent types of CMS that you should know before purchasing a platform for your business. Let us explore these types for a better idea.

1. Document Management System (DMS):

Managing the documents of a business used to be a hectic process, but it is almost extinct now. Tracking business files using paperwork is a thing of the past, and modern-day businesses use Document Management systems (DMS). DMS offers a paperless solution for managing, tracking, and storing your essential business documents and papers.

Business entities have always sought automated solutions for uploading, sharing, and processing documents. A DMS could be the dream platform that ensures hassle-free documentation. Printing, copying, and scanning actions are gone as the DMS hit the market. It ensures the following advantages for a business.

  • Enhanced security
  • Timely actions and tracking of essential business files
  • Mobile advantage
  • Eco-friendliness

2. Enterprise Content Management System (ECM):

An enterprise content management system (ECM) collects an organization’s data/files and ensures delivery to the correct audience. The audience base might include employees, business stakeholders, and customers. All the involved parties of a business/organization can enjoy easy access to the content for completing projects.

An enterprise content management system will ensure all your business’s critical information is delivered to the audience. Moreover, it also deletes certain files after a specific retention period. It will help you with freeing up the space from unnecessary content. Do you want to know its advantage for your enterprise? Here are a few:

  • Flexibility in data collection
  • Enhanced efficiency
  • Reduced storage costs

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3. Component Content Management System (CCMS):

A component content management system (CCMS) is slightly different from a standard CMS as it organizes content differently. Content management here happens at a granular level; instead of page-by-page content management, it stores and manages information in a central repository. It takes content like words, phrases, and images or videos as components.

Components in this CMS are stored only once and are designed for maximum reuse. It is a consistent, trusted source that publishes content across different platforms. Here is a list of advantages you should know.

  • Content reusability
  • Traceability
  • Single sourcing
  • Enhanced team collaboration

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4. Web Content Management System (WCMS):

A web content management system (WCMS) allows users to access and manage content on a website without any know-how of programming languages. The platform provides tools, authoring power, and collaboration tools to help you manage the digital content. A WCMS only deals with the web content, unlike other CMSs that are destined for both web and print.

Web content management offers you multiple advantages like personalization and scalability. You can grow your business exponentially without worrying about crossing the website limits. Here are a few advantages of this platform that you should know.

  • Customization in web pages management
  • Improved workflow
  • Time-saving in publishing content
  • Scalability for growing your business

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5. Digital Asset Management System (DAM):

A digital asset management system allows you to store, organize and share digital content. The centralized library allows different parties like employees, contractors, and clients to access the content. A DAM is always cloud-based and includes content like creative files, presentations, and audio and video files (digital assets).

DAM can pose different advantages for you. Here is a list of positives you should know.

  • Digital publishing made easier
  • Effective brand management
  • Centralized repository
  • Safe custody for digital content

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