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How to Combine Multiple PST Files into Single File

There are thousands of Outlook users and many have been using the email client. This popular email client is mostly used by both businesses as well as individuals.

Many users prefer to keep their emails in a separate Outlook account. However, having multiple PST files lying around makes PST file management difficult. Therefore, this article will tell you how to combine multiple Outlook PST files. Our goal is to merge the files and also move all the data into one file. Such efforts are made for benefits such as quick access to files, easy management of files, reduced risk of file loss, easy PST migration, backing up of the files, and future archiving.

Thus, it will be reliable for a user to combine their multiple PST files into a single Outlook PST file. In this blog, we will learn about the methods a user can go through to merge all their Outlook PST files.

Why Combine the PST file

There are many reasons for a user to merge their Outlook PST files into a single PST file. We will take a look at some of these reasons for the merging of the PST files.

When consolidating old accounts, you may need to consolidate PSTs.

  1.  Merging PST are the best option when creating backups.
  2. If you plan to merge your social, personal, or work accounts, it’s the best way to do it.
  3. Merging is useful if you plan to switch to another service, such as Exchange.
  4. When you receive files from your team, family, organization, or another group, merging is the easiest way to manage all the data into one PST.

This I why users do prefer to merge their PST files and it becomes advantageous because of these reasons. Now, look at the technique you can go through to merge your Outlook PST files. Let us have a look at the below techniques.

Merging through the manual method

The merging of the PST files can be done by following the manual method of merging. This is moreover a free-of-cost method to be followed by a user and that is why users do go through this method. Moreover, it will be necessary for a user to install the MS Outlook email client to follow the manual method of merging. Let us now have a look at the steps of merging the PST files.

Merge Outlook PST Files Within Outlook

You can merge your Outlook PST files using the MS Outlook email client. For this merging process, you have to download the MS Outlook email client and then follow the required steps.

Firstly, create a new PST file

  • Open the MS Outlook application
  • Click New Items
  • Select More Items
  • Select the Outlook Data file option
  • Specify where you want to save the PST File
  • Name PST File
  • Click OK

Steps to Import All PST Files:

  • Open MS Outlook
  • Select the Import option by clicking on file> Open> Import
  • Under Import and Export Assistant, select Import to another program or file option
  • Click Next
  • Select the file type to import
  • Click Outlook data file (.pst)
  • Click Next
  • Click Browse
  • Select the file to import
  • Check the Do Not Send Duplicates option.
  • Click Next
  • Now, click Select folder to import.
  • Now, check Insert subfolders and Import items into the same folder by selecting
  • Click Finish

These are the steps that have to be followed by a user to carry out the merging of the PST files. 

Limitations of the manual method

 Below are the limitations that users face when following the manual merge method.

  • The manual method is a time-consuming process and must be followed by the user
  • There is no reliable method for the user to follow
  • Does not include a reliable merge task
  • non-technical users find it difficult to perform merge tasks.
  • The hierarchy of the files is not provided
  • Instant merging of the PST files is not done

These are some limitations that users encounter when merging manually.

About the Merge PST tool

This advanced Softaken Merge PST Tool is an amazing tool a user can use. Without facing any hurdle, a user can merge their Outlook PST files. Users do not face any errors while carrying out the merging of the PST files. Moreover, the tool is very advanced to be used by any user and supports both ANSI as well as UNICODE language. A free demo version of the app is also provided the app for knowing more about the app.

How the Combine PST tool works

To merge Outlook PST files using this advanced merge PST tool, users need to follow the steps below. Below are the steps provided that you can use.

  • Open the app.
  •  Add the PST files you want to share.
  •  Add the size of the PST file.

  •  Find the path to merge the PST file and finally the merge button

These are the steps that users can easily follow without facing any issues. Moreover, following these steps is easy for any user. Screenshots of these steps are also provided by this advanced tool.

Why Use This Advanced Tool?

 Users should opt for this advanced PST combiner tool as follows.

  • App provides good compatibility
  • Immediate file merge is performed
  • The tool keeps files intact
  • File integrity is performed
  • No barriers for users
  • App compatibility is provided so users can use this advanced tool on any Windows Operating System.

These are some of the reasons for using this advanced tool.


We have learned about combining the Outlook PST files into a single PST file. It will be reliable for a user to download the Merge PST tool for combining the PST files. Moreover, this advanced tool helps every single user to carry a convenient merging of the PST files.



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